Virtual Meeting can be a means for colleagues who are board of directors not physically within the same space to collaborate and connect. However, virtual meetings come with particular challenges that are difficult to overcome. The main issues are the lack of non-verbal cues as well as poor sound quality and distracting participants. There are numerous tips and techniques to effectively conduct virtual meetings. These will increase engagement and keep the meeting on the right track.

Make sure that everyone can attend your meetings at the right time. For example the case where your team members are scattered across different time zones, arrange your meetings so that they coincide with the work schedules of all participants. This will help to prevent your meetings from becoming too long and allow employees to feel rejuvenated before returning to their personal tasks.

Stay on the agenda as much as you can. This will prevent the meeting from drifting off-track and give attendees the feeling that they are making the most of their precious time. Encourage participants to speak up during the meeting and to take notes in writing instead of typing. Studies have shown that writing notes by hand can help people remember information and recollect it later.

Keep a list of all questions and comments made by participants. Answer them at the conclusion of the meeting. This will help ensure that all of the crucial information is in order and that there are no questions or concerns are left unanswered.