Virtual board meetings are an excellent option to cut down on costs and the time spent travelling to in-person board meetings. They also provide the same benefits of in-person meetings, for example, a wider range of perspectives, but without the constraints of space and travel expenses. They allow board members to concentrate more on strategic decisions, and make them faster.

Some challenges and barriers do arise when converting from a conventional meeting format to a digital. Some of these challenges are overcome by ensuring that all board members have high-quality audio and video conferencing tools. Others will require more effort from the entire team. This article will look at some of the most frequent issues you will encounter when organizing your first virtual board meeting and offer some suggestions on how to overcome them.

Inactivity

It’s hard to replicate the intimacy and personal connection that a face-toface meeting, but you can still entice board members to participate in virtual discussions. In creating more info here an environment where questions and feedback are welcomed is an excellent starting point but you can also extend the meeting by setting aside dedicated time for open discussions.

Video and audio conferencing has improved significantly over the years. However certain attendees may struggle to adapt to the digital format. It is best to test the tool prior to an event and provide clear instructions for those who are not familiar with it. This will reduce the chance of any technical issues. It is also advisable to remind attendees to turn off their notifications and close any software that may affect their bandwidth, and assign staff members to assist them in logging in, provide technical support during the meeting, and help in preparing the minutes afterwards.